Business: Velocity Motel & Bistro / Velocity Village
Location: Karratha, Western Australia
Department: Finance & Administration
Employment Type: Full-Time
Position Overview
The Accounts Clerk is responsible for providing accurate and timely financial administration support across the accommodation and hospitality operations. The role focuses on maintaining accounts payable and receivable records, processing invoices and payments, reconciling financial transactions, and supporting routine accounting activities in accordance with company procedures.
Key Responsibilities & Accountabilities
- Prepare, process and maintain accounts payable and receivable documentation, including customer invoices, supplier invoices, credit notes and payment records.
- Generate and issue invoices to corporate accommodation clients, ensuring accurate billing periods, accommodation charges, purchase order references and supporting documentation.
- Monitor outstanding debtor and creditor accounts, follow up on overdue payments and investigate account discrepancies.
- Reconcile invoices, receipts, electronic payments and credit card transactions against accounting and property management records.
- Perform reconciliations of debtor accounts, creditor accounts, bank accounts, EFTPOS settlements and company credit card transactions, and maintain reconciliation records.
- Review and verify supplier invoices against approved purchases, quotations and supporting documentation.
- Record and allocate expenditure to appropriate general ledger accounts, cost centres and budget categories.
- Assist with preparation of electronic payment runs, maintain payment registers and process account adjustments, credit notes, refunds and account corrections where required.
- Investigate and resolve account discrepancies, payment variances, credit adjustments, billing issues and reconciliation matters in consultation with clients, suppliers and management.
- Maintain accurate financial records, including transaction summaries, payment confirmations, account adjustments and supporting documentation.
- Summarise expenditure and receipts and assist in preparing routine financial reports for management.
- Assist in reviewing operating expenditure, supplier charges and purchasing costs.
- Liaise with corporate clients, suppliers and internal departments to resolve billing enquiries and payment discrepancies.
- Maintain accurate financial information using accounting software, property management systems and Microsoft Excel.
- Assist with month-end and year-end financial administration activities, including preparation of financial schedules, supporting documentation and audit-related records.
- Ensure confidentiality, accuracy and compliance with company financial procedures and record-keeping requirements.
Skills, Qualifications & Experience
- Relevant qualification and/or relevant experience in a similar accounts or financial administration role is required.
- Previous experience in accounts payable, accounts receivable, invoicing or financial administration.
- Strong numerical accuracy, attention to detail and organisational skills.
- Proficiency in Microsoft Excel and accounting software.
- Ability to reconcile transactions, identify discrepancies and maintain accurate financial records.
- Strong written and verbal communication skills.
- Ability to manage competing priorities and meet financial processing deadlines.
- Experience using Xero, RMS Cloud or similar systems is highly regarded.
- Experience within accommodation, hospitality or related industries is desirable.
Key Performance Indicators
- Accuracy and timeliness of accounts payable and receivable processing.
- Completion of monthly debtor, creditor and bank reconciliations within required timeframes.
- Timely identification and resolution of billing discrepancies and outstanding accounts.
- Effective monitoring and follow-up of outstanding receivables.
- Accuracy of expenditure allocation, transaction coding and financial record maintenance.
- Timely preparation of financial reports and supporting documentation.
- Compliance with company financial procedures, audit requirements and record-keeping standards.
To Apply send an email to: Hr@centurioncorp.com.sg